The Authority invites response to this Invitation to Tender (ITT) from suitably qualified suppliers ("Suppliers") for the provision of Vehicle Maintenance and Repair Services. The Authority does not have its own repair facility and therefore the services under this agreement will include all aspects of both planned and unplanned maintenance and repairs. This includes MOTs, Servicing and Bodywork Repairs (excluding very minor bodywork repairs/dents and scratches). The Authority currently has a fleet of 160 vehicles which comprises of a variety of cars, light commercial, minibuses and large goods vehicles, details of the manufacturers and models can be found in the Specification Documents. The numbers of Authority fleet vehicles may be subject to change as vehicles are added to or removed from the Authority's fleet list. This opportunity is divided into two lots. A "lot" is defined as a grouping of similar services that a single procurement process has been split into single lots. Please see the details below: LOT 1 - MOTS, SERVICING, AND GENERAL MECHANICAL REPAIRS This lot is to complete MOT, servicing and maintenance works for Authorities vehicles and provide information on roadworthiness of vehicles. Vehicles may be booked in on an ad hoc basis for non-scheduled repairs or break downs in addition to the scheduled bookings. The supplier also needs to be able to recover vehicles that cannot be driven to site. LOT 2 - BODYWORK REPAIRS This lot is for bodywork and accidental/non-accidental damage repairs to ensure the vehicles safe and road legal. Work will be on an ad hoc basis. Potential Suppliers should note that no guarantee can be given with regard to the volume or value of work under either of the lots.

This lot is to complete MOT, servicing and maintenance works for Authorities vehicles and provide information on roadworthiness of vehicles. Vehicles may be booked in on an ad hoc basis for non-scheduled repairs or break downs in addition to the scheduled bookings. The supplier also needs to be able to recover vehicles that cannot be driven to site. Renewal: 2x 12 Month Extensions

This lot is for bodywork and accidental/non-accidental damage repairs to ensure the vehicles safe and road legal. Work will be on an ad hoc basis. Renewal: 2x 12 Month Extensions

Procurement Act 2023

Open procedure

Please refer to Pro Contract eTendering portal - https://procontract.due-north.com/ This will be used for the following purposes: (a) Issuing of ITT, any associated documents and / or further instructions. (b) Uploading and sharing of related documents to the ITT. (c) Messaging suppliers, either globally in relation to updates or individually where applicable. (d) Issuing updates, clarifications or information related to the ITT. The Supplier shall ensure via the Portal that: (a) All communications with the Authority, including clarifications, are directed via the messaging facility and they monitor the messaging facility for any updates related to the ITT. (b) Messaging queries including discrepancies, omissions or concerns about the Tender Pack are raised. (c) The submission of the Tender response document related to this procurement. (d) Suppliers are advised not to make any direct contact with the Authority or their representatives concerning any aspects of this ITT process other than by the Authority's Portal, except in exceptional circumstances. (e) In the event of any operational issues in using the Portal Suppliers should contact [email protected] Documents must be uploaded in an "Open Document" format, and all attachments will ideally be Zipped into one file. (Use PDF documents where possible to reduce file sizes). Suppliers can upload / amend their Tender response via the Portal at any time prior to the submission deadline. The Tender response is secure and only visible to the Supplier up until the close deadline date / time at which point the system is locked to the Supplier and contents become visible to the Authority. Tenders received after the return date will not be considered, unless there is a justifiable and evidenced reason beyond the control of the Supplier. Tenders must be completed in English and unit rates and prices must be quoted in pounds sterling. Prices submitted are to be exclusive of VAT. The Authority is not bound to accept the lowest or any Tender and may accept the whole or part of any Tender. Information provided by the Supplier in the Tender shall constitute an irrevocable offer to the Authority that shall form part of any subsequent contract between the parties. All information related to the Authority and supplied in connection with this procurement shall be kept by the Supplier in strictest confidence.

Bidding documents: https://procontract.due-north.com/Advert?advertId=43be8ca5-1dc3-f111-813c-005056b64545