Wrexham University invites quotations from suitably qualified consultants, or consultant teams under a single lead consultant, to undertake a proportionate RIBA Stage 1 Feasibility Study for William Aston Hall on the Plas Coch campus, Wrexham. The Hall is a principal cultural and civic venue, operated in partnership with Theatr Clwyd. The study will appraise the existing venue and develop and compare options covering the audience journey, the auditorium, technical theatre, backstage, access and inclusion, heritage constraints, building services and operating implications, with broad cost ranges, phasing advice and delivery risks. The maximum budget for the Stage 1 core services is £50,000 including VAT. Quotations above this figure will be rejected. The study is funded by the Arts Council of Wales Arts Capital Investment Fund with match funding from the University, and must be complete by 19 February 2027. Quotations must be submitted through the Sell2Wales Tender Postbox by 12:00 noon on Tuesday 27 October 2026. Suppliers must be registered on the Central Digital Platform. Full requirements, the conditions of participation and the award criteria are set out in the RFQ document, the Pricing Schedule and the Project Brief attached to this notice. AS part of the Optional pricing the University is seeking pricing for the Stage 2 Concept Design, however, the Stage 2 Award is at the discretion of the university and will be subject to available funding, And the university reserve the right to pursue other procurement options.

Renewal: The Authority may, at its sole discretion, extend the contract once to appoint the same supplier to deliver RIBA Stage 2 Concept Design services for William Aston Hall. The Authority is under no obligation to do so and the supplier has no entitlement to be appointed for Stage 2. Any extension depends on satisfactory performance of the Stage 1 services, the availability of funding and the Authority’s internal approvals, and will be instructed in writing. Stage 2 is not funded by the Arts Council of Wales grant that funds Stage 1. The duration of any extension will be agreed on instruction and is estimated at up to six months. Options: The Authority may, at its sole discretion, extend the contract to appoint the same supplier to deliver RIBA Stage 2 Concept Design services for William Aston Hall. The Authority is under no obligation to do so and the supplier has no entitlement to be appointed for Stage 2. Any extension depends on satisfactory performance of the Stage 1 services, the availability of funding and the Authority’s internal approvals, and will be instructed in writing. Stage 2 is not funded by the Arts Council of Wales grant that funds Stage 1. Prices for Stage 2 are requested in the Optional Items tab of the Pricing Schedule but are not evaluated as part of this procurement.

Procurement Act 2023

Below threshold - open competition

Quotations must be submitted electronically through the Sell2Wales Tender Postbox attached to this notice, at https://www.sell2wales.gov.wales, by 12:00 noon on Tuesday 27 October 2026. Submissions by email or post will not be accepted, and late submissions will not be considered. Suppliers must submit the completed RFQ document, including Parts 3, 4 and 5 and the signed Declaration, together with the completed Pricing Schedule and any supporting documents requested in the RFQ. Documents must be in Microsoft Word, Microsoft Excel, an equivalent open document format, or PDF. Do not exceed 10 megabytes per document or 30 megabytes in total. All clarification questions must be submitted through the Sell2Wales messaging facility by 12:00 noon on Wednesday 21 October 2026. Responses will be published to all suppliers by Friday 23 October 2026. Suppliers may submit a response in English or in Welsh, and a response in Welsh will be treated no less favourably.

Suppliers must complete Parts 3, 4 and 5 and return this document with their quotation through the Sell2Wales Tender Postbox.: https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=383123 Pricing Schedule, Appendix 1 to the RFQ. Complete the yellow cells and return with the quotation. Only the Core Pricing sheet is evaluated.: https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=383125 Project Brief for the William Aston Hall feasibility study, which forms the Specification in Part 2 of the RFQ.: https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=383237