Provision of a Cloud-Based Grant Management System

EF16Contract notice – general directive, standard regime6c83c3d1-b109-431e-985b-39632a833bc2TCThe Arts Council
2 days left
Estimated value€1,800,000
Deadline2 days left25 Sept 2026, 11:00
Competition00 participants
Lots11 lot

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Key information

Contract type
Deadline
25 Sept 2026, 11:00
CPV codes
72000000 - IT services: consulting, software development, Internet and support48219300 - Administration software package48900000 - Miscellaneous software package and computer systems72261000 - Software support services72263000 - Software implementation services
Status
Active
Notice type
EF16Contract notice – general directive, standard regime
Source
Estimated value
€1,800,000
Publication date
3 Sept 2026, 23:00

Overview

The objective of this procurement is to secure a modern, cloud-hosted, configurable off-the-shelf Grant Management System capable of supporting the full grant lifecycle for applicants, assessors, panellists, and Arts Council staff. The solution will provide a secure and accessible digital platform for application management, assessment workflows, award administration, post-award monitoring, reporting, and integration with the Arts Council’s existing Finance Management System. The organisation's strategic preference is for a solution that requires minimal custom development and can be configured using standard platform functionality. The replacement programme will be delivered through a phased implementation approach centred on the successful completion of a Proof of Concept (PoC) using a live Arts Council funding programme. This approach is intended to validate vendor capability, system performance, user experience, and organisational readiness before progressing to full production deployment. The Arts Council is seeking a long-term technology partner capable of delivering a proven solution while supporting a structured, low-risk transition from the existing environment. The new system must support bilingual service delivery (Irish and English), modern digital user experiences, robust security controls, workflow automation, management reporting, and interoperability with current and future finance platforms. The solution should also align with public sector best practice, including cloud-first principles, accessibility requirements, data protection obligations, cybersecurity standards, and emerging NIS2 requirements.

Contracting authorities1

Lots1

Documentation7

7 documents
  • Provision of a Cloud-Based Grant Management System (notice).pdf

    PDF document

    2.0 MB
  • 1. AC-2026-24 GMS PQQ v3.0.docx

    Word document

    109.6 KB
  • 2. AC-2026-24 - ESPD.docx

    Word document

    74.2 KB
  • 3. SPECIMEN DATA PROCESSING AGREEMENT.docx

    Word document

    68.3 KB
  • 4. SPECIMEN THIRD PARTY SUPPLIER DATA PROTECTION ASSESSMENT.docx

    Word document

    65.9 KB
  • 5. SPECIMEN THIRD-PARTY SUPPLIER INFORMATION SECURITY ASSESSMENT.docx

    Word document

    59.5 KB
  • c4t_8978060_1.xml

    XML document

    814 B

Award criteria0

No procedure-level award criteria recorded.

Participants0

No participants recorded for this notice.