Habinteg Housing Association wishes to appoint one or more Supplier(s) to deliver communal cleaning, window cleaning and grounds maintenance services across its residential schemes in Central and East England. The services are intended to ensure that communal areas are maintained to an appropriate standard, providing safe, clean and well-maintained environments for residents. The opportunity has been divided into four Lots, comprising: - Lot 1: Milton Keynes & Dunstable Grounds Maintenance Services - Lot 2: Communal Cleaning in Letchworth - Lot 3: Thetford & Hoveton Grounds Maintenance and Communal Cleaning Services - Lot 4: Essex & Ipswich Grounds Maintenance, Communal Cleaning and Window Cleaning Services The successful Supplier(s) will be expected to provide services to all sites within the Lot(s) awarded. Suppliers may submit a Tender Response for any or all Lots. Each Lot will be evaluated independently, and there is no restriction on the number of Lots that may be awarded to an individual Supplier. Habinteg welcomes bids from suppliers of all sizes, including small and medium-sized enterprises (SMEs), and has structured the opportunity into Lots to encourage competition and maximise opportunities for local suppliers. Suppliers are required to attend a mandatory site visit for the Lot(s) they intend to bid for. Site visit dates, locations and the registration process are detailed within Schedule 1. Suppliers are responsible for ensuring that they attend all mandatory site visits relevant to their Tender Response. Attendance must be registered no later than 12:00 noon on 30th October 2026. Habinteg has established Lot-specific and site-specific budget caps as detailed within the relevant Schedule 4 - Pricing Schedule. Suppliers must ensure that submitted pricing does not exceed the applicable budget cap(s). Habinteg is seeking to establish constructive and collaborative relationships with its appointed Supplier(s), working in partnership to deliver high-quality services, achieve value for money and support positive outcomes for residents throughout the Contract Term. Within the Pricing Schedule, Habinteg has identified the schemes and properties currently requiring service delivery. Should this portfolio require amendment during the Contract Term, including the addition, removal or alteration of schemes, properties or service requirements, this shall be considered the materialisation of a known risk and shall be managed in accordance with the provisions of the Contract. Please note that Shared Services for Housing Ltd (SSfH) is acting as the managing organisation and procurement lead on behalf of Habinteg Housing Association for this Tendering Procedure.

Habinteg requires a Supplier to provide grounds maintenance to schemes in Milton Keynes and Dunstable. Further details can be found in the associated tender documents (Schedule 1 and Schedule 2 - Lot 1). Renewal: The initial contract term is for 36 months, with an option to extend for a further period of 2 consecutive 12 months extensions, making 60 (36 + 12 + 12) months in total.

Habinteg requires a Supplier to provide services to a scheme in Letchworth. Further details can be found in the associated tender documents (Schedule 1 and Schedule 2 - Lot 2). Renewal: The initial contract term is for 36 months, with an option to extend for a further period of 2 consecutive 12 months extensions, making 60 (36 + 12 + 12) months in total.

Habinteg requires a Supplier to provide services to schemes in Hoveton and Thetford, Norfolk. Further details can be found in the associated tender documents (Schedule 1 and Schedule 2 - Lot 3). Renewal: The initial contract term is for 36 months, with an option to extend for a further period of 2 consecutive 12 months extensions, making 60 (36 + 12 + 12) months in total.

Habinteg requires a Supplier to provide services to schemes in Ipswich and Essex. Further details can be found in the associated tender documents (Schedule 1 and Schedule 2 - Lot 4). Renewal: The initial contract term is for 36 months, with an option to extend for a further period of 2 consecutive 12 months extensions, making 60 (36 + 12 + 12) months in total.

Estimated value: 333,574.92 GBP including VAT Lot 1 estimated value: 141,769.47 GBP including VAT Lot 2 estimated value: 2,023.21 GBP including VAT Lot 3 estimated value: 45,248.62 GBP including VAT Lot 4 estimated value: 144,533.62 GBP including VAT

Procurement Act 2023

Open procedure

A Tender Response must be submitted via ProContract for the Supplier to be considered for the award of the Contract in the Tendering Procedure. https://procontract.due-north.com/Opportunities/Index?p=18d7f93d-94bb-ef11-8132-005056b64545&v=2 (https://procontract.due-north.com/Opportunities/Index? p=18d7f93d-94bb-ef11-8132-005056b64545&v=2) Tender Responses and communications submitted by Suppliers via any other means will be excluded. Suppliers that require any technical assistance in using the portal or have any difficulty registering or logging in, should contact the ProContract helpdesk: o 0330 005 0352 (9am - 5.30pm Mon - Fri) o [email protected] o "Submit a Ticket" to the helpdesk (via https://suppliersupport.proactisservicedesk.com/s/? language=en_US) (https://suppliersupport.proactisservicedesk.com/s/? language=en_US)) Full details around submitting a compliant tender can be found within Schedule 1 of the associated tender documents.

All documentation can be found within the attachments section of ProContract, with a list of Schedules/Appendices within Schedule 1. https://procontract.due-north.com/Opportunities/Index?p=18d7f93d-94bb-e(https://procontract.duenorth.com/Opportunities/Index?p=18d7f93d-94bb-e): https://procontract.due-north.com/Opportunities/Index?p=18d7f93d-94bb-ef11-8132-005056b64545&v=2