YHG are looking to appoint a suitably qualified provider to deliver grounds maintenance services across a portfolio of YHG properties throughout the Yorkshire region. The contract has an estimated annual value of £125k and will be awarded to a single supplier responsible for managing and delivering the full scope of services across all locations. The contract will be awarded for an initial period of two years, with the option to extend for further periods of 12 months each on 3 occasions, subject to satisfactory performance and business requirements. Therefore, the maximum contract term will be five years.

Renewal: The Contract will be for an initial period of 2 years, extendable at YHG's sole option for further periods of 12 months each on 3 occasions, giving a total maximum contract term of 5 years (the Term).

Procurement Act 2023

Open procedure

https://www.mytenders.co.uk/ Tenders must be submitted via the ‘MyTenders’ portal. Tenderers should ensure they are able to access the system and are familiar with the process for uploading documents prior to the Tender Submission Deadline.

Grounds Maintenance Yorkshire - Invitation to Tender: https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=654414 Appendix 1 - YHG Procurement Specific Questionnaire (PSQ): https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=654469 Appendix 2 - Method Statements: https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=654375 Appendix 3 - Pricing Schedule: https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=654418 Appendix 8 - Tenderer Conflicts of Interest Declaration: https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=654377 Appendix 9.1 - Form of Contract: https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=654378 Appendix 9.2 - Grounds Maintenance Specification: https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=654379 Appendix 9.3 - Key Performance Indicators (KPIs: https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=654380 Appendix 9.4 - TUPE Yorkshire: https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=654381 Appendix 10 - YHG Transparency of AI use Declaration: https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=654383 Appendix 11.1 - Building Safety Policy 2025: https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=654385 Appendix 11.2 - Communal Areas and Customer Safety Policy 2025: https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=654386 Appendix 11.3 - Contractor Code of Conduct: https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=654387 Appendix 11.4 - Customer Feedback Policy 2026: https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=654388 Appendix 11.5 - Data Protection Policy 2026: https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=654389 Appendix 11.6 - Electrical Safety Policy 2024: https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=654390 Appendix 11.7 - Fire Safety Policy 2024: https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=654391 Appendix 11.8 - H&S Contractor Management Procedure V4: https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=654392 Appendix 11.9 - ICT Cyber Security Policy: https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=654394 Appendix 11.10 Pets Policy May 2024: https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=654395 Appendix 11.11 Safeguarding Children and Adults at Risk Policy 2025: https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=654396 Appendix 11.12 - YHG Safeguarding leaflet: https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=654397 Appendix 11.13 - YHG Safeguarding Procedure 2024: https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=654398 Appendix 12 - GM Property Maps Part 1: https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=654434 Appendix 12 - GM Property Maps Part 2: https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=654437 Appendix 12 - GM Property Maps Part 3: https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=654438 Appendix 12 - GM Property Maps Part 4: https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=654439 Appendix 12 - GM Property Maps Part 5: https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=654440 Appendix 12 - GM Property Maps Part 6: https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=654442 Appendix 12 - GM Property Maps Part 7: https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=654446 Appendix 13 - List of Properties with Scheme Notes: https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=654464 Appendix 14 - Parent Company Guarantee: https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=654465 Appendix 15 - What Good Looks Like Photograph Examples: https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=654466 Appendix 16 - GM Frequency Schedule: https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=654467