Spencer Academies Trust is seeking to appoint a suitably qualified and experienced provider to deliver a fully managed payroll service for the Trust and its academies. The contract will include the processing of monthly payroll for all employees, statutory deductions and payments, HMRC submissions, year-end processing, pension administration including Teachers' Pension Scheme (TPS) and Local Government Pension Scheme (LGPS), reporting, compliance support, and access to employee and manager self-service facilities. The successful provider will be required to deliver an accurate, secure and compliant payroll service for approximately 3,000 employees across the Trust, ensuring adherence to all relevant employment, payroll, tax and pension legislation. The service will include ongoing support, system maintenance, legislative updates, management reporting and transition services as required.

Procurement Act 2023

Spencer Academies Trust is undertaking preliminary market engagement in advance of commencing a Competitive Flexible Procedure for the procurement of Payroll and Associated Services. The purpose of this engagement is to inform the final specification, procurement strategy, evaluation methodology and contract requirements. Interested suppliers are invited to review the information provided and submit comments, observations and clarification questions to assist the Trust in refining its requirements. Expressions of interest and clarification questions should be submitted by email via the Trust's tendering address no later than 15 October 2026. - [email protected] Following completion of the preliminary market engagement, the Trust intends to publish a Tender Notice on 16 October 2026. The proposed procurement will include: A participation stage, with up to five suppliers shortlisted. An invitation to tender stage for shortlisted suppliers. A further shortlisting exercise to identify up to two suppliers. Supplier demonstrations and presentations. Award of a single contract to the supplier submitting the Most Advantageous Tender. No supplier will receive any advantage through participation in this engagement process, and all relevant information arising from the engagement will be made available to all bidders as part of the procurement process.