Apex Housing Association Limited is seeking Suppliers to provide planned and discretionary grounds maintenance services at its sites across Northern Ireland. The requirement is divided into five geographical Lots, with a separate Contract entered into for each Lot awarded. Apex may also instruct discretionary, remedial and emergency grounds maintenance works through Service Orders. No minimum volume or value of discretionary work is guaranteed. The estimated annual values, excluding VAT and including an allowance for discretionary works, are: Lot 1 - £130,000 Lot 2 - £70,000 Lot 3 - £50,000 Lot 4 - £60,000 Lot 5 - £70,000 The estimated maximum value across all five Lots over the maximum 48-month contract period is £1,520,000 excluding VAT. The estimated values are provided for information only and do not guarantee any level of expenditure or volume of work. Each Contract will have an initial term of 24 months, with options to extend for up to two further periods of 12 months. If a Lot becomes vacant during the Contract period, Apex may offer the affected Lot to an appointed Supplier that submitted a compliant Tender for that Lot, in accordance with the Contract. In these circumstances, Apex may permit a Supplier to deliver a maximum of three Lots. Any reallocation will be subject to the Supplier's acceptance and capacity and may be temporary or apply for the remainder of the affected Lot's Contract term.

Provision of planned and discretionary grounds maintenance services for Apex sites within the Derry City and Strabane District Council area. The Lot comprises 18 General Needs Developments and two Multi-Occupancy Schemes. The full requirements and individual sites are identified in the Scope, Price List and Site Plans. Renewal: The initial Contract period is 24 months. Apex may, at its discretion and subject to satisfactory Service Provider performance, extend the Contract for up to two further periods of 12 months. The maximum Contract duration is 48 months. Options: During the Contract period, Apex may instruct discretionary, remedial and emergency grounds maintenance works through Service Orders. The volume and value of such work are not guaranteed. Prices will be determined using the applicable rates in Part 2 of the Price List. Where no applicable rate is available, the Service Provider will submit a quotation for agreement by Apex before the Service Order is issued and the work commences, except where immediate make-safe work is authorised in an emergency. Apex may also add, remove or amend sites within the geographical area of the relevant Lot in accordance with the Contract, with the Prices adjusted accordingly.

Provision of planned and discretionary grounds maintenance services for Apex sites within the Fermanagh and Omagh District Council and Mid Ulster District Council areas. The Lot comprises 18 General Needs Developments and seven Multi-Occupancy Schemes. The full requirements and individual sites are identified in the Scope, Price List and Site Plans. Renewal: The initial Contract period is 24 months. Apex may, at its discretion and subject to satisfactory Service Provider performance, extend the Contract for up to two further periods of 12 months. The maximum Contract duration is 48 months. Options: During the Contract period, Apex may instruct discretionary, remedial and emergency grounds maintenance works through Service Orders. The volume and value of such work are not guaranteed. Prices will be determined using the applicable rates in Part 2 of the Price List. Where no applicable rate is available, the Service Provider will submit a quotation for agreement by Apex before the Service Order is issued and the work commences, except where immediate make-safe work is authorised in an emergency. Apex may also add, remove or amend sites within the geographical area of the relevant Lot in accordance with the Contract, with the Prices adjusted accordingly.

Provision of planned and discretionary grounds maintenance services for Apex sites within the Causeway Coast and Glens Borough Council and Mid and East Antrim Borough Council areas. The Lot comprises eight General Needs Developments and five Multi-Occupancy Schemes. The full requirements and individual sites are identified in the Scope, Price List and Site Plans. Renewal: The initial Contract period is 24 months. Apex may, at its discretion and subject to satisfactory Service Provider performance, extend the Contract for up to two further periods of 12 months. The maximum Contract duration is 48 months. Options: During the Contract period, Apex may instruct discretionary, remedial and emergency grounds maintenance works through Service Orders. The volume and value of such work are not guaranteed. Prices will be determined using the applicable rates in Part 2 of the Price List. Where no applicable rate is available, the Service Provider will submit a quotation for agreement by Apex before the Service Order is issued and the work commences, except where immediate make-safe work is authorised in an emergency. Apex may also add, remove or amend sites within the geographical area of the relevant Lot in accordance with the Contract, with the Prices adjusted accordingly.

Provision of planned and discretionary grounds maintenance services for Apex sites within the Belfast City Council and Antrim and Newtownabbey Borough Council areas. The Lot comprises 37 General Needs Developments, one Retail Unit, one Community Centre and one Scheme. The full requirements and individual sites are identified in the Scope, Price List and Site Plans. Renewal: The initial Contract period is 24 months. Apex may, at its discretion and subject to satisfactory Service Provider performance, extend the Contract for up to two further periods of 12 months. The maximum Contract duration is 48 months. Options: During the Contract period, Apex may instruct discretionary, remedial and emergency grounds maintenance works through Service Orders. The volume and value of such work are not guaranteed. Prices will be determined using the applicable rates in Part 2 of the Price List. Where no applicable rate is available, the Service Provider will submit a quotation for agreement by Apex before the Service Order is issued and the work commences, except where immediate make-safe work is authorised in an emergency. Apex may also add, remove or amend sites within the geographical area of the relevant Lot in accordance with the Contract, with the Prices adjusted accordingly.

Provision of planned and discretionary grounds maintenance services for Apex sites within the Armagh City, Banbridge and Craigavon Borough Council; Ards and North Down Borough Council; Newry, Mourne and Down District Council; and Lisburn and Castlereagh City Council areas. The Lot comprises 17 General Needs Developments and two Multi-Occupancy Schemes. The full requirements and individual sites are identified in the Scope, Price List and Site Plans. Renewal: The initial Contract period is 24 months. Apex may, at its discretion and subject to satisfactory Service Provider performance, extend the Contract for up to two further periods of 12 months. The maximum Contract duration is 48 months. Options: During the Contract period, Apex may instruct discretionary, remedial and emergency grounds maintenance works through Service Orders. The volume and value of such work are not guaranteed. Prices will be determined using the applicable rates in Part 2 of the Price List. Where no applicable rate is available, the Service Provider will submit a quotation for agreement by Apex before the Service Order is issued and the work commences, except where immediate make-safe work is authorised in an emergency. Apex may also add, remove or amend sites within the geographical area of the relevant Lot in accordance with the Contract, with the Prices adjusted accordingly.

Estimated value: 1,824,000 GBP including VAT Lot 1 estimated value: 624,000 GBP including VAT Lot 2 estimated value: 336,000 GBP including VAT Lot 3 estimated value: 240,000 GBP including VAT Lot 4 estimated value: 288,000 GBP including VAT Lot 5 estimated value: 336,000 GBP including VAT

Procurement Act 2023

Competitive flexible procedure

https://etendersni.gov.uk/