Nottingham Community Housing Association (NCHA) will presently be inviting tenders from organisations for the provision of a user friendly, intuitive Human Resources Information System (HRIS). We are looking for an integrated People System for best managing all standard People /HR processes, Recruitment and Payroll. Specifically, we will be looking for an integrated People System that will enable the digital processing of all people management processes through the employee lifecycle, from hire to retire. We are interested in learning what potential solutions are available on the market that embrace latest technologies with a strong focus on providing first-rate user experiences including and/or have integrated links for: Intuitive self-service and report generation for both employees and managers Dynamic recruitment portal, including an applicant tracking system (ATS) Payroll interface for salary, sickness absence overtime etc Creating rota / rostering / work shift patterns Learning Management System, including learning solutions and training records Implementation is anticipated to commence in April 2027 and take no longer than 12 months, with the system go-live required 1 April 2028. The maximum operational service term is eight years, including extensions, ending 31 March 2036. The anticipated maximum overall contract duration, including implementation, is approximately nine years.

Renewal: The initial contract period includes 12 months of implementation, followed by three years of operational service from 1 April 2028 to 31 March 2031. NCHA may then extend for two years, a further two years and a final one year, at its discretion and subject to satisfactory performance. The maximum contract end date, including all extensions, is 31 March 2036. Options: NCHA may purchase optional functionality and associated services identified as Should or Could requirements in the tender specification. Suppliers will price the options they offer separately within their final tender submission. The awarded contract will record the available options, prices and conditions for their use, including any permitted price adjustments. NCHA is not obliged to purchase any option. Optional prices will not contribute to the evaluated core Must price.

Procurement Act 2023

Competitive flexible procedure

The anticipated contract timetable and duration have been clarified to include approximately 12 months of implementation before the required system go-live date of 1 April 2028. The maximum operational service term remains eight years, including extension options of 2 + 2 + 1 years following an initial three-year operational term. The maximum end date remains 31 March 2036. The anticipated overall contract duration, including implementation, is approximately nine years. The estimated total contract value has been revised from £1,440,000 to £1,740,000 including VAT to include a provisional implementation allowance of £300,000 including VAT. The allowance is informed by publicly advertised supplier consultancy rates and planning assumptions. The value is indicative; actual costs will be established through competitive tendering. The estimated tender notice publication date has also been revised to 9 November 2026, with the PSQ submission deadline revised to 4 December 2026 at 11.00.

Bidding documents: First Stage documentation will be sent through on a UK4 tender notice