The International Charitable Organization “East Europe Foundation,” under the Swiss-Ukrainian program “E-Governance for Accountability and Participation” (EGAP) and at the request of the Ministry for Restoration, Infrastructure and Transport of Ukraine, invites contractors to provide modernization services for the Unified State Information and Communication System “State Register of Property Damaged and Destroyed as a Result of Hostilities, Terrorist Acts and Sabotage Caused by the Armed Aggression of the Russian Federation against Ukraine” (hereinafter – modernization of the RPDD ICS). The purpose of modernizing the RPDD ICS is to expand the Register’s functionality to support the collection, accumulation, recording, processing, exchange, storage, and protection of information on damaged and destroyed property.

Kyiv

Nein

Nein

Nein

Ja

gemäss Unterlagen Selection Criteria and Their Weightings: - Experience in the successful implementation of projects similar to the subject matter of the procurement in terms of their nature and/or level of complexity — 35%. This criterion will be assessed by reference to the number of projects completed and the completeness of the evidence demonstrating compliance with the requirements concerning the Contractor’s experience set out in section 7.2 of the Technical Requirements. - Proposed team composition and qualifications of the specialists to be engaged - 25%. This criterion will be assessed by reference to the composition of the proposed team and the level of the specialists’ qualifications in accordance with section 7.1 of the Technical Requirements. - Equipment and technical resources - 10%. The composition and security of the Bidder’s equipment and technical resources will be assessed. - Time required to provide the services - 10%. - Total Tender Proposal price - 20%.

Qualification Requirements for Bidders: - Evidence of the successful implementation, during the last three years, of projects similar to the subject matter of the procurement in terms of their nature and/or level of complexity, in accordance with section 7.2. of the Technical Requirements. To demonstrate its experience in implementing comparable projects, a Bidder must include in its Tender Proposal a set of documents evidencing not only that the relevant contract was entered into, but also that it was fully performed. Such documents must include comparable contracts, namely copies of fully performed contracts together with any appendices relating to the subject matter of the procurement; certificates of acceptance of services rendered or works performed; feedback or reference letters from previous contracting authorities or clients confirming the quality and completeness of the performance of the relevant obligations; and any other supporting documents at the Bidder’s discretion. - Evidence of the qualifications of the specialists proposed to be engaged in the provision of the services and their professional suitability for the level of the tasks specified in section 7.1. of the Technical Requirements. For this purpose, the Bidder must include in its Tender Proposal the relevant certificates and/or diplomas and the CVs of the specialists confirming their qualifications. - Evidence of the availability of the equipment and technical resources required for software development, including computers, workstations, servers and any other necessary equipment, together with assurances as to the security of such equipment, including protection against unauthorised access and measures safeguarding data confidentiality. - Evidence that the Contractor has implemented security measures, on a self-declaration basis upon execution of the contract, in accordance with paragraph 4 of the Requirements approved by Order No. 836 of the Administration of the State Service of Special Communications and Information Protection of Ukraine dated 17 December 2025, “On Establishing Requirements for the Implementation by Suppliers of Security Measures Commensurate with the Level of Risk Associated with the Supply of Goods, Works and Services to Owners or Administrators of Information and Communication Systems Processing State Information Resources, Official Information or Information Constituting a State Secret, and to Critical Information Infrastructure Facilities”. Mandatory Requirements for Bidders: - The Bidder’s price proposal must cover all costs necessary to complete the RPDD modernization works and deliver their results as specified in these Technical Requirements. - If the Contractor’s technical solutions require the use of additional software, licenses or subscriptions for the operation of the developed or modernized components, these costs must be included in the price proposal for the duration of the warranty period. - The use of additional licensed software that incurs ongoing costs for operation, maintenance or license renewal shall be permitted only with prior approval from the Beneficiary and the RPDD Administrator. - The Bidder must provide network connectivity and an uninterrupted power supply for its employees.

simap.ch (für registrierte Anbietende)

en

To ensure equal conditions for all Bidders, Tender Proposals must be submitted in Ukrainian hryvnias, exclusive of VAT, with the proposed price also stated as a mandatory equivalent amount in US dollars (USD). The corresponding USD equivalent of the Tender Proposal price will be used to compare the financial proposals received. If the Bidder is successful, this USD equivalent will be used as the fixed reference amount in the contract in order to mitigate the risk of delayed or incomplete performance caused by exchange-rate fluctuations. All payments under the contract with the successful Bidder will nevertheless be made exclusively in Ukrainian hryvnias.

Tender Proposals may be submitted only by business entities (legal entities and individual entrepreneurs) that are either: residents of Ukraine, incorporated and operating in one of the legal forms recognised under Ukrainian law; or legal entities that are non-residents of Ukraine. IMPORTANT: A non-resident Bidder must have an official representative office or an official partner in Ukraine and must provide documents confirming that such cooperation will remain valid for a period of at least the full term of the contract to be entered into with the successful Bidder, including the 6-month warranty period. Such a Tender Proposal must contain information and documentation relating to both legal entities. If the joint Tender Proposal is successful, the contract will be entered into with the legal entity registered in Ukraine.

The International Charitable Organisation “East Europe Foundation” IS NOT A CONTRACTING AUTHORITY within the meaning of the Federal Act on Public Procurement of 21 June 2019 (PPA, SR 172.056.1) and is conducting this procurement on SIMAP, Switzerland’s official electronic public procurement platform, by way of an open tender procedure in accordance with EEF’s internal procedures and rules. The results of this tender are not subject to challenge or appeal.