The London Borough of Tower Hamlets (the “Council”) is issuing this Preliminary Market Engagement (PME) Notice in advance of a future procurement exercise for the HAR6208 Mechanical Measured Term Contract. The contract will replace the existing Mechanical Measured Term Contract and support the Council's Facilities Management and Technical Services functions. The contract will provide reactive mechanical repairs, planned preventative maintenance, statutory inspections, testing, servicing, associated remedial works and mechanical renewals and improvements. Services will be delivered across the Council's operational estate, including corporate buildings, education establishments, public buildings, leisure facilities, parks assets and other properties managed or maintained by the Council. The purpose of this PME is to: • Provide advance notice of the Council's proposed approach to procuring a replacement Mechanical Measured Term Contract. • Outline the indicative scope, contract model, value and timetable. • Invite interested Service Providers to participate in online Preliminary Market Engagement sessions. • Obtain feedback from Service Providers to inform the final specification, procurement strategy and commercial arrangements prior to commencement of the formal procurement process under the Procurement Act 2023. This notice is not a call for competition. Participation in the PME will not confer any advantage or disadvantage in any subsequent procurement process.

Procurement Act 2023

Interested Service Providers are invited to attend an online Preliminary Market Engagement session, during which the Council will outline the proposed contract, scope of services and intended procurement approach. The provisional engagement arrangements are: Session 1 Tuesday 3rd November 2026 Session 2 Wednesday 4th November 2026 Location Microsoft Teams Session Times 9.30am – 4.30pm Appointment Duration 45 minutes per Service Provider Registration deadline Thursday 29th October 2026, 17:00 hours Each Service Provider will be allocated an individual 45-minute meeting slot. Appointments will be allocated in the order that registrations are received, subject to availability. Service Providers wishing to attend should register their interest free of charge through the Proactis Procurement Portal via www.londontenders.org (using project reference: HAR6208 Mechanical ID: DN833401). Service Providers should submit attendee/s contact details with name, position and email address via the messaging function no later than 17:00 hours on 29th October 2026. Interested Service Providers should also include latest annual turnover figures. Meeting invitations and joining arrangements will be issued to registered Service Providers in advance of the sessions. The sessions will provide an opportunity for questions, discussion and feedback on the proposed requirements, contract delivery model, pricing arrangements and procurement approach. NOTE: Attendance at the market engagement is optional and does not provide Service Providers with an advantage in any future related procurement. Attendance also does not constitute as an intention to tender for any future related procurement. Participation is voluntary.