Gazetteer Management and Web Mapping System
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Key information
Overview
As a unitary authority the Council maintains both Street and Address Gazetteers, with approximately 5000 streets and 170,000 BLPUs (Basic Land & Property Units) with associated BLPU polygons. A comprehensive viewable Web Mapping service (with over 200 map sets and 650 plus layers (excluding basemap layers) is provided to both public and internal users (several hundred per day) with many different versions with different functionalities, including limited data input option e.g. for public consultations/issue reporting. The system also provides simple maps embedded into the Council's web site as well textual 'FindMyLocal' service. The tender is to replace both elements and will include the migration of all data and configuration of equivalent map sets, versions and functionality i.e. approximately 650 layers/tables and 200 mapsets, associated macros, styling, templates, themes etc.
Options: Contract risks a. As a result of Local Government Reforms (LGR) there may be boundary changes, mergers, or reorganisations which may reshape service delivery models and require the system to support new operating models or data structures that cannot be delivered within the original system scope. b. Changes in statutory requirements may necessitate new system functionality that cannot be delivered within the original system scope. c. New statutory reporting, compliance obligations may require system redesign or additional modules that cannot be delivered within the original system scope. d. Changes in data governance expectations may require enhancements to system storage, audit trails, or consent management that the existing system cannot accommodate. e. These risks cannot be managed as part of the procurement process but if they were to materialise dialogue/negotiation would need to take place and any changes to the contract agreed by formal change control under the contract.
Procurement Act 2023
Below threshold - open competition
https://procontract.due-north.com/Advert?advertId=f66f8d03-4dc2-f111-813c-005056b64545
Bidding documents: https://procontract.due-north.com/Advert?advertId=f66f8d03-4dc2-f111-813c-005056b64545