P181965 – GFPP for Amazon and Cerrado Bioeconomy, Forest Restoration, and Climate-Smart Agriculture Project (Brazil, Latin America And Caribbean)

TFC8891

BR-BB-573810-NC-RFQ

Request for Quotations (RFQ); market approach: Open, International

80141607 Events management

English

The invitation letter was sent on 2 October 2026, with a deadline for submission of proposals of 9 October 2026. The procurement process was brought forward to allow sufficient time to finalize the contract. REQUEST FOR QUOTATIONS Integrated Event Services — Amazon & Cerrado Biomes Workshop COP31 — Antalya, Türkiye Terms of Reference No. [CONFIRM]/2026 Banco do Brasil S.A. has entered into a Grant Agreement with the World Bank to implement the Amazon & Cerrado Biomes Project, which promotes sustainable and inclusive development through innovative financial solutions combining income generation, emissions reduction, biodiversity conservation, restoration of degraded areas and sustainable agricultural production. In the context of the 31st Conference of the Parties to the United Nations Framework Convention on Climate Change (COP31), Banco do Brasil and the World Bank intend to co-host the Amazon & Cerrado Biomes Workshop and an executive dinner in Antalya, Türkiye. The workshop will support project preparation and enhancement by presenting the project components and discussing the Carbon Fund, potential Payment for Environmental Services models and Technical Assistance with public-sector representatives, prospective clients, project developers, investors, carbon fund operators, technical partners, multilateral institutions and other relevant stakeholders. The event is private and by invitation only. It shall not be described as an official UNFCCC side event unless the relevant accreditation or authorization is obtained. Banco do Brasil invites qualified companies to submit quotations for the integrated provision of a hotel venue and event services for 60 guests, as detailed in the attached Terms of Reference. The scope includes a private function room, an exclusive foyer and an organizer support room; food and beverages; furniture, stage, décor, signage and approved branding installation; audiovisual equipment, sound, lighting, presentation systems and dedicated internet; professional simultaneous interpretation between English and Portuguese, including at least two interpreters and the required equipment; event management, technical and operational staff, reception, access control, security and photography; a 45-minute Turkish or Anatolian cultural performance and a 45-minute DJ set; site inspection, planning meetings, technical rehearsal, contingency arrangements and post-event closure. Guest transport options shall be quoted as specified in the Terms of Reference. Companies shall confirm availability and provide a separate quotation for each alternative event date: 11, 12 and 15 November 2026. Any unavailable date shall be clearly identified. The selected company shall arrange and coordinate the hotel venue and all required services under its full contractual responsibility, with a single accountable event manager. The quotation shall identify the proposed hotel and all proposed subcontractors. Subcontracting shall not reduce the selected company’s responsibility for the quality, safety, compliance and continuity of the integrated services. Quotations shall be submitted in English and include the technical proposal, itemized prices, taxes and charges, quotation validity, payment terms, cancellation conditions and the documentation specified in the Terms of Reference. Prices shall be quoted in USD; quotations in another currency shall also state the exchange-rate basis and date. Quotations will be evaluated in accordance with the requirements and evaluation criteria set out in the attached Terms of Reference and the applicable procurement rules. The quotation must be submitted by 6:00 p.m. (Brasília time) on october, 9th, 2026 to [email protected]. Please use the following email subject line: “Quotation – Amazon & Cerrado Biomes Workshop – COP31 Antalya 2026 – TDR [CONFIRM]/2026”. Questions or requests for clarification must be sent to [email protected]. This request does not constitute an obligation to award a contract. Subject to the applicable procurement rules, Banco do Brasil may amend, suspend or cancel the process, request clarifications, verify references, negotiate scope and prices with one or more respondents, conduct a site inspection and reject quotations that do not meet the mandatory requirements.