Tenders are invited in respect of one contract, with a duration of 2.25-5 years, detailed below and effective from 1st January 2027. GM5 Alkincoates Park gardening services (excluding Grass and Hedge Maintenance).

Tenders are invited in respect of one contract, with a duration of 2.25-5 years, detailed below and effective from 1st January 2027. Tender Closing Time and Date: 5pm, 27th November 2026 Submission of Tender to: Colne Town Council Colne Town Hall Albert Road Colne Lancashire BB8 0AQ Tender Principal Contact CTC: Gina Langley Town Clerk [email protected] 01282 332036 Site visit contact Leah Berry - Contracts Officer [email protected] 01282 332037 The contracts for Tender: GM5 Alkincoates Park gardening services (excluding Grass and Hedge Maintenance). IT IS PROPOSED THAT THE SUCCESSFUL TENDERER WILL BE ADVISED BY 11th December 2026 SCHEDULED START DATE for the Contract is 1st January 2027. Please note that, within the tender document, there is a compliance section that must be met in order for the tender evaluation to proceed. The closing time and date for receipt of these tenders are fixed and are non-negotiable. It is your responsibility to ensure that any tenders submitted are received by us in time. In considering the tender, contained within the document is our proposed marking matrix, noting that with all of these areas, should a clear winner of the tender not emerge, we will be applying some additional internal weighting, and this is entirely at the discretion of Colne Town Council (CTC) whether applied or not. We aim to inform the successful tenderer by 11th December , with the option to have an implementation meeting in the week commencing Monday, 14th December 2026. Applicants should note that CTC standard terms and conditions as per Appendix TC1, will apply subject to any agreed amendments between the parties. You are also asked to note that this contract will attract financial penalties if performance does not meet specified outputs, potentially escalating to termination of the contract. CTC will, at its discretion, provide an overview of where applicants may not have been successful but in broad terms only. All costs involved in your tender preparation are for your own account and in deciding to submit any Tenders for our consideration, you hereby accept that CTC cannot be held liable for any costs so incurred by you in connection with the preparation of this tender. CTC may accompany a tenderer on a second site visit(s) if this is required. However, the information is contained within the appendices that should enable this Tender submission to be carried out. Should any clarification be required, you are more than welcome to contact me after Monday 12th October either by email, phone or in person (by appointment); I will do my best to clarify any issues you are not clear on. If in doing so, this reveals a significant issue not covered in the original tender documentation, I would then seek to advise all tenderers of such an issue, to ensure fairness of the process. As part of this process you should accompany your tender submission with two written references from your existing customers as to your professional competence, reliability and suitability to carry out these proposed works. Failure to provide references will automatically disqualify you from the tender process. Finally, in closing, thank you in advance for taking the time to consider this tender, and I look forward to receiving your submission. I would be grateful if you could confirm receipt of this tender and advise if you are intending on submitting a response. Yours faithfully Gina Langley Town Clerk Colne Town Council

To be submitted within one month of award of tender and thereafter on a year-by-year basis. To prepare and submit an annual work plan of activity in order to achieve and maintain the park beds shown in Appendix 5A, plants and bushes etc to a high level of appearance being litter and weed free and otherwise maintained in accordance with GM5 Appendix 5B Bed Maintenance Specification. It is anticipated that significant work will be required within the first twelve months to bring the beds up to the required standard. The work plan must show how each bed will be brought up to the required standard during the course of the first twelve months and the work intended to maintain them at the required standard through the course of the contract period. (Only chemical free weedkilling solutions to be administered, unless specifically authorised by the Town Clerk.) Provide the Town Clerk with an update on the first of each month in relation to the work plan including any planned or completed work within the park that month and subsequent months. This update must include information in an agreed electronic format. To provide a single point of contact to the Town Council to assist in monitoring of the contract, dealing with incidents and enquires and receive work requests, Monday through to Friday, between 8am and 5pm daily as and when by email and/or telephone To provide an out of hours contact for emergency works. Send a representative to attend Working Group Meetings on a quarterly basis to report on the progress of the contract and to receive feedback on the work performed in the park. Options: If you are successful in your tender contract, Colne Town Council may be prepared to extend this contract for a further 2 year period subject to good performance across all areas of contract awarded. Indication of a desire to extend, must be provided in writing to the Town Council approximately 12 months prior to the contract end date. The contract extension will be awarded at the discretion of the Town Council and subject to a successful contract review, which will be carried out shortly after reciept of the extension request.

Public Contracts Regulations 2015 (Directive 2014/24/EU)

Open procedure